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Executive Administrative Assistant

This job posting is no longer active

Location: San Jose, CA, United States 
Req ID: JR-0000038273

Description

Reporting to the Chief Human Resources Officer, the Executive Assistant will play a vital role in managing productivity and effectiveness of the HR organization.  High attention to detail, strong organizational skills, multi-tasking, problem-solving, proactive planning, persistence and diplomacy are required to manage executive calendars and travel.  A high degree of discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is required.  Must play a leadership role with the Administrative support teams across the company.

Responsibilities:

  • Proactively coordinate and engage with leadership on strategically manage Calendar and Travel
  • Management of complex calendar and scheduling requirements
  • Proactively solicit agendas, attendee lists and attendee preparation
  • Assistance on tracking and driving completion of key deliverables and follow-ups on outstanding issues
  • Coordination of staff activities such as regular one-on-ones, staff and all hands meetings, including capture and tracking of action items and follow-ups
  • Planning and coordination of offsite events
  • Manage office purchasing requisitions, expense reports and facilities requests
  • Maintain contact database and group email lists
  • Coordinate AV and IT requirements for video conferences and webcasts.
  • Assist with formatting, editing and consolidation of presentations and other Office documents.

 

  • Associates or Bachelor’s degree preferred
  • 10+ years of experience as an assistant supporting VP-level executives
  • Proficient with PC/Mac and Microsoft Office applications (Word, PowerPoint, Excel and Outlook)
  • Proactive and energetic handling multi-priority complex issues with poise and grace
  • Excellent written and oral communication skills
  • Highly organized and detail-oriented
  • Ability to multi-task, work independently and as part of a team
  • Excellent time management skills
  • Willingness to learn and ask questions

 

 

 

 

 

 

 

 

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